Day-of Wedding Coordinator

                                                        Initial Consultation

Pre-Event Meeting

1 hour for Rehearsal

10 hours on Wedding Day

       Duties including, but not limited to, the items listed below:

•  Creating an Extensive Timeline for the Wedding Day, including: Hair & Makeup, Transportation, Vendor Arrival, Pictures, Reception, Toasts, Dances etc.


•  Communicating with Vendors prior to the Wedding Day to ensure set-up and break-down times


•  Receiving deliveries and working with Vendors on Wedding Day


•  Overseeing Set-up and Design


• Assistance with Corsages, Boutonnieres, Wedding Flowers, Programs


•  Making sure Guests with Special Needs have someone to help him or her, Reserving areas for Family


•   Lining up and cueing the Wedding Party when it's time to walk down the aisle, making sure they look great, smiling, paced perfectly etc.


•   Making sure the Bride’s Dress and train are perfect, music is on point, before sending her down the aisle for her Big Moment


•  Gathering Wedding Party and Family Members for Pictures


•   Making sure that all finishing touches are complete and as you wished before allowing guests to enter the reception area


•   Ensuring Proper Placement of Place Cards, Favors, Pictures, Gifts, Guest Book, Disposable cameras, etc.


• Making sure all candles are lit and remain lit the entire time


• Cueing entertainment for guest arrival, ceremony and all

scheduled special events

• Answering guests’ questions and concerns throughout the day


• Assisting DJ or MC in guiding guests through the Reception

and on to the next scheduled events, making sure that no one misses these events

• Assisting Maid of Honor in the bustling of your gown


•   Seeing to it that Parents and very special people are given Special Care and that their every need is catered to.


• Making sure the Special Dietary needs and requests of guests such as, vegetarian requests are followed through with correctly


•   Supervising and communicating with the Chef and Catering staff


•   Always letting you know what is next so you can have time to freshen up or be ready, and never let you be caught off guard.


•   Be there by your side, ready and available for any emergencies or unexpected occurrences


•   Guiding you graciously through your day, keeping things running on schedule.


• Distributing gratuities to the proper people involved, on your behalf


•   Keeping track of, organizing and then packing everything up for you at the end of the evening- all your gifts, guest book, toasting glasses, cake top, etc.


•  Arranging getaway transportation, making sure they are present and on time

~*~Without a coordinator, it’s very easy to run out of time and you never get to enjoy all those creative, special things that you spent months planning and thinking up~*~

CONTACT:  HEIDI ARNOLD

216.577.5483

HEIDI@ATLASTEVENTPLANNING.COM